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TASK CARDS — CLOCKED IN
Log a task
00:00:00
Today
Upcoming
Reorder Sections
Choose the order Today, Upcoming, Weekly Plan, Shared Tasks, and Open to Claim appear in on your Home page. Only affects your own view.
Add Upcoming Task
Upcoming — Weekly Calendar
Bulk Add Weekly Plan Items
0 items will be added
Add Weekly Plan Item
Weekly Plan — Calendar
Only items with an expected close date show up here.
Weekly Plan
You can view this organization's plan, but only its assigned managers can add or edit items.
Also completed — not originally planned
Shared Tasks
Files awaiting your signature
Open to claim
Utilities
Location Groups are the top level (e.g. a region or division); Locations can optionally sit under a group (e.g. a specific base), or stand on their own if you don't need that level. Each aircraft can optionally be tagged with one Location.
Location Groups
Locations
Each aircraft can optionally be tagged with one Program.
Your organization's own registered tools — check-out on a Task Card can search against this list instead of free typing. Scoped per organization, unlike the shared System Settings lookups below.
Per DAS-FM-043 — documents a lost or missing tool/item, the search effort, and safety-of-flight implications.
Parts and supplies on hand — quantities, pricing, warehouse location, and compliance flags (rotable, hazmat, airworthy). Shared across your organization, same as Aircraft above.
Everyone you work for: Work Orders, quotes, estimates, sales orders, invoices, the customer portal and Business Development all use this list. Click a customer to see everything about them.
Your personal flight logbook. Import a ForeFlight CSV export to bring in your flight history — re-importing an updated export safely updates matching flights instead of duplicating them.
Import from ForeFlight
No flights imported yet — use the form above to import a ForeFlight CSV export.
Available Reports
Ready-made reports, plus any custom reports you've built and saved.
Report
to
Upcoming — due this day
Admin — Upcoming Tasks
Shows the full queue for the users selected in Users → Team Log, regardless of date.
Saved Recipients
The automated daily send (6pm) always goes to everyone on this list. Add or remove people here.
Send Report Now
Pick who gets this one-time send — doesn't have to match the saved list above.
Automated Schedules
Delivered as a formatted email (not a PDF attachment, since nobody's present to generate one automatically). Checked every ~15 minutes, so delivery lands within about that window of your chosen time.
Your Schedules
Flights
Flight and duty time from check-ins and logged duty. Part 135.267 reference: flight time in 24 h max 8 h (one pilot) / 10 h (two pilots); 10 h rest in the 24 h before a flight ends. Part 135.265 (scheduled): 34 h in 7 days.
Out Now
FRATs waiting for approval
Flights whose risk assessment scored above the approval limit. Open one to review it, then Approve & Release. You can't approve a FRAT you completed yourself.
One row per operating rule your org flies under. Required before releases under that rule can be created.
Add authority
Only admins can add or remove roles. A user can hold more than one.
Assign roles
Saved.
Current Assignments
One profile per aircraft — weight & balance limits used by the release builder and load manifest.
To change a live template, bump the version instead of editing it in place — existing FRATs keep referencing the version they were scored against.
▸
Upload a documentDrop files here or click to open
Drag files here, or choose files
You can add several at once.
Max 20 MB per file. Anyone in the target organization or group can see and download it. Files you keep here can be attached to emails from Business Development and other records.
Shared with you
Every upload, in one place — delete an entire mistaken or duplicate upload here, including all the line items it added, in one action.
Discrepancy log
0 entries0 clean0 need review
Item
Discrepancy
Corrective Action
Entry Type
Category
Hobbs
Sign
No entries match these filters.
Compare Analysis
Runs the same analysis across several locations or aircraft types side by side. Uses the trailing window and infer-dates setting from the Analysis tab.
Ctrl/Cmd-click (or Shift-click for a range) to pick two or more.
CLOCKED IN
The authorization a Task Card belongs to — customer, scope of work, and a work order number (YY-D#### for new ones; imported work orders keep their original number). A work order can have sub work orders, numbered off it (e.g. 26-M0012-01).
Open Work Orders
All Work Orders
Task Cards on this Work Order
Sub Work Orders
Parts & Labor
Every signed action on this Work Order — created, closed, and reopened — with who signed and when.
A running log for anything worth noting that doesn't fit elsewhere on this Work Order — visible to anyone who can see it.
New Work Order
Choose a Template
Save as Template
Manage Work Order Templates
A template captures a Work Order's own details and its set of Task Cards, ready to reuse for a common job type.
New Template
Details
Customer (optional default)
Task Cards in this Template
Move Organization or Group
Everything currently under it — its own groups and sub-organizations, members, billing inheritance — moves with it.
Upload an ADLS Sheet
Upload a scanned Aircraft Discrepancy Log Sheet — its line items are read automatically and added to that aircraft's record. Works best with a clear, single-sheet scan (PDF, JPG, or PNG).
Import from Spreadsheet
1 · Spreadsheet
2 · Aircraft
3 · Match Columns
Matched automatically where possible — check these over and fix anything that isn't right. "Not imported" skips a field entirely.
4 · Preview
Manage Import Templates
Rename, edit the column mapping, or delete any saved template for your organization.
Add Entry Manually
Aircraft
Discrepancy
Corrective Action (leave blank if deferred instead)
Deferral Action (if deferred instead of corrected)
Other
Signatures
Under 14 CFR 43.9(a)(4), the signature — not just a typed name — is what constitutes approval for return to service. Reported-by is signable immediately; corrective/deferral approval is signable once reported-by is signed.
Sign Entry
Under 14 CFR 43.9(a)(4), the signature — not just a typed name — is what constitutes approval for return to service.
Review Entry
This entry was flagged during extraction — a field was illegible or read with low confidence. Check it against the original scan, correct anything wrong, then mark it reviewed.
Discrepancy
Corrective Action
Deferral Action (if deferred instead of corrected)
Other
Assign to User
Part Release Tag
For the part installed (P/N On / S/N On) — a rotable needs its release certificate on file before the card can be trusted for audit.
Photo or PDF of the release certificate, up to 15MB.
Condition Tag
Your shop's own internal tracking tag — separate from the release certificate above. A part can carry both at once.
Removal
Install
Transfer Work to Another Card
Per QCM 13.2.3.8 — records that this card's work continues on a different Card ID (e.g. a removed panel tracked in the Panel Book). Note the transfer statement and destination in this card's own Corrective Action field separately.
Request a Part
Per DAS-FM-006 — separate from the Parts table above, this tracks the request itself through Parts and Cost approval before anything is ordered or installed.
New Sub-Card
Aircraft, zone, ATA, and W/O MNT No. carry over from the parent card automatically — this is for a finding discovered while working it, not a separate piece of work.
New Customer
Address
Import Customers
One customer per line, comma-separated: Name, Contact Name, Phone, Email — only Name is required.
0 valid row(s):
Lost/Missing Tool Report
Per DAS-FM-043. To be initiated by the individual who lost the item.
When Item Last In Use
With an aircraft selected, a safety-of-flight concern or an impounded aircraft grounds it: a FOD squawk is opened and must be cleared in the discrepancy log. A registered tool shows as Reported Lost until it's found.
Calibration Report
Every calibration-tracked tool in your organization, grouped by status.
Record Calibration
Save Kit Template
Scan Barcode
New Tool
Calibration due date
Interval (months)
Calibration History
Who's Working
Same scope as the Task Cards list.
Task Card Report
Created betweenand
Computed from creation, sign, and approval timestamps — only cards and work items that have actually reached that stage count toward each figure.
Scan an Existing Task Card
Take a photo of a paper card, or upload a scan/PDF — the card fields get read automatically and dropped into the New Task Card form for you to review before creating it. Nothing is saved until you confirm on the review step.
New Task Card
Step 1 of 7 — Aircraft
Which aircraft is this for? Search by Tail No. or S/N.
No aircraft on file, or don't have one to pick? That's fine — you can skip this step.
Card identification.
W/O MNT No. is assigned automatically once you create this card.
Work Order (optional)
Attaches this card to an existing Work Order's scope of work. Leave blank if this card stands on its own.
What was found?
Where, and under what classification?
Who found it, and where's the paperwork?
A few last details.
Review, then create.
Reject — Reason Required
People & organizations
Activity & history
Setup
Super Admin
Add a user
They get an email invite to set their own password, or you can set one for them now.
Sends them an email invite so they can set their own password.
Viewing
Organizations
Each organization can have its own logo. Under an organization, add a group for a location, department or team on its license, or (super admins) a sub-organization for a client with its own license. Assign users in User Management, and their header logo will match whenever they log in. Users with none get the default logo. Click a row to rename it or change its logo.
New Organization
Team Log
Upcoming — due this day
Time Summary
Aggregate tracked time — personal tasks, shared task updates, and Task Card clock-ins combined — for whoever's selected above.
Person
Personal Tasks
Shared Tasks
Task Cards
Total
Features
Weekly Plan Access
Task Card QC
Task Card Tools
Task Card Approval
Task Card RII
Audit Log
Every logged admin action: role changes, invites, organization changes, billing and schedules. Newest first.
Change History
Every change to maintenance records — task cards, discrepancies, work orders, parts, tools, components, MEL and AOG — with who made it, when, and what it said before. Deleted records can be restored here. The history itself can't be edited or deleted.
Auditor access & records packages
Read-only, time-limited access to chosen aircraft's records for an FAA inspector, customer QA, IS-BAO auditor or lessor — no account needed. They sign in with a code sent to their email, and everything they open is logged.
PLATFORM-WIDE
Workspace Order
The order these appear in the hamburger workspace switcher, for any org that has them enabled — separate from whether an org can see a given workspace at all (that's under that org's own Features screen).
Saved.
Which menu items each workspace shows, and the order of the workspaces in the switcher. This applies to every organization on the platform; whether an organization can see a workspace at all is set under that organization's Features (Organizations → pick one → Features).
Saved.
Classifications for your org (Pilot, A&P, IA, or any others you add) and which certificate types each one requires. Assign a classification to a person under Users → their name → Classifications.
Add classification
Extra fields your org wants tracked that don't have a built-in place yet — shown on the matching user or aircraft record once added here.
Add field
ORGANIZATION-SPECIFIC
Shared across your organization. Aircraft S/N is the permanent key — Tail No. can be reassigned over an aircraft's life, so it's just descriptive here. On a Task Card, you can look up an aircraft by either.
MEL lists are organized by aircraft type. Mark one list per type as active — that's the only list a deferral for an aircraft of that type can pull items from, below. Older lists stay on file for reference; anything already deferred under them keeps its own record regardless of which list is active now.
The set of statuses (Active, AOG, Flying, Maintenance, etc.) each aircraft can be set to. One is the default new aircraft start at. Every change is logged, so how long an aircraft has spent in a status is always answerable later.
Add status
Every upcoming reservation across the fleet, soonest first. Dispatch, complete, or cancel from here without opening each aircraft individually.
Progressive (Phase 1/2/3/4-style) inspection programs per aircraft type. One program can be active per type at a time — activating a new one for the same type retires the old one automatically.
Add program
Fill in a form's fields and print a copy carrying your organization's own logo and name — for a paper record, or when a blank one is needed on the shop floor.
Standalone tools, separate from the rest of the app — each opens in a new tab and keeps its own data on this device. Add or remove links per organization under Admin > Organizations > Utilities.
SYSTEM SETTINGS
These are your org's own shorthand (e.g. "HMnt" — not a published aviation standard), so nothing is pre-filled here — add your own.
One counter, shared across every org — each new Task Card is assigned the next number automatically. Adjust it here if you need to align with existing paper records.
Next number:Saved.
My Organization
You administer the organization(s) and group(s) below. You can reset a member's password — other account changes still require a full admin.
Aircraft Details
Changing the assigned MEL requires a signature.
Times & Cycles
Hobbs, total time, landings and hours since overhaul / inspection update from check-ins and imported flight logs. A value typed here counts from now: later flights are added to it. Tach updates from check-ins.
Fleet Record
The aircraft's size (wingspan, length, tail height) is under Flight Planning & Filing → Diagram and size.
Records & Tracking to Show
Uncheck anything that doesn't apply to this aircraft — not every plane type needs every section below.
Custom Fields
Records & Tracking
Operations
Maintenance
Documents & manuals
Switch to Another Card
Your paused card stays paused — this clocks you in on a different one.
Add Aircraft
Specs (optional)
New Work Order
A work order number (YY-D####) will be assigned automatically when you save.
Aircraft (optional)
Customer (optional — leave blank for in-house work)
Assign Aircraft to
Each aircraft can only be assigned to one of these at a time — checking one here unassigns it from whichever it was in before.
A running list of features and fixes added to MRO Tracker.
Utilities
Your organization's Utilities links — shown here since "Show my organization's Utilities links at the bottom of Home" is currently off in My Preferences.
Report a Bug / Request a Feature
Goes straight to our support team, along with your account email.
Work Order
Task Card
00:00:00
Scan this to identify the card during tool checkout.
You don't have access to check tools in or out on this card's organization.
Kitting
Work Items
Sub-Cards
Parts
Parts Requisitions
Documents
A running log for anything worth noting that doesn't fit elsewhere on the card — visible to anyone who can see this card.
MRO Insight
Ask anything about your fleet, work orders, task cards, stock, tools, airports or routes — in plain English. Read-only: it can look things up, but it can't change anything.
Try something like "what's my next flight?", "how many task cards are still open on LM-21?", "which work orders are open for Acme Air?" or "frequencies from KJYO to KMYR at 8,000 ft?"
Log a task
New Reservation
Passengers
Flight rules
Check In
Times
Route
Crew duty
Fuel & oil added
Squawks
Each one goes to the aircraft's discrepancy log for maintenance. A grounding squawk blocks the next dispatch until it's cleared.
Login History
Bulk Delete Task Cards
Permanent — this removes the matching cards and everything on them (Work Items, Kitting, Parts, signatures, time/tool logs). There's no undo. Void a card instead if you want it kept but marked invalid.
Organization
Only imported cards
Search (optional)
0 card(s) will be permanently deleted
Type DELETE to confirm:
Bulk Import Tools
Paste your list, or upload a .txt/.csv file
One tool per line: tool number, description, category, calibration due date (YYYY-MM-DD), calibration interval (months) — only tool number and description are required. Example: TQ-1042, 3/8" Torque Wrench, Torque, 2027-03-01, 12
Import into
Preview (0 tools)
Import Users
Paste your list, or upload a .txt file
One person per line: email, first name, last name, mobile phone — only email is required. Example: jane@company.com, Jane, Doe, 555-1234
Import into
Preview (0 people)
Bulk Import Aircraft
Paste your list, or upload a .txt/.csv file
One aircraft per line: aircraft S/N, tail no., type/model — only S/N is required. Example: 42-1187, N425DA, PA-46-500TP Meridian
Preview (0 aircraft)
Build a Custom Report
Step 1 of 4 — Data Source
Save Report
Sent at the chosen time (your local time zone) on any day it's due, with the report's current data as a CSV attachment.
New Shared Task
Title
Description (optional)
Visible to
People assigned to this task
Anyone in the visible organization or group can still contribute — this is for tracking who's specifically expected to, and making sure they get notified even before they post.
Post Announcement
Audience
Message
Shows as a one-time popup for everyone in the chosen audience, until they dismiss it.
Past Announcements
Messages
Sign
Draw your signature above with your mouse or finger.
No PIN set up yet? Set one in My Preferences first.
Uses your device's Face ID, fingerprint, or security key — verified against a credential you've registered in My Preferences.
My Flights shows your next flights, what's still needed for each (release, FRAT, load manifest, your pilot checks), Check In, and your medical / check / training / rest status. It opens when you log in and gets its own button next to Home.
Certificates
A&P, Inspection Authorization, pilot certificate, medical certificate, or any other professional credential. Upload a photo and the details can be read automatically — review them before saving.
Aircraft Check-Outs
The makes and models you're checked out on. When your organization turns on the "Checked out on the aircraft's make and model" pilot check, bookings and releases look here. The make and model must match the aircraft's.
Your chief pilot, a check airman or an administrator records check-outs (Pilots, or Admin → Users → Airframe Check-Outs).
Password
This is a shared account, so its password can't be changed here. It's managed by your MRO Tracker administrator.
Signing
Optional alternatives to drawing a signature — set these up once, then use them wherever you're asked to sign.
Signing PIN
Biometric / Security Key
Push Notifications
Get a push notification for new messages and announcements, even when the app isn't open. On an iPhone, this only works if you've added the app to your Home Screen first.
Checking...
Email or Text Message
How notifications that would otherwise be emailed reach you: AOG alerts, overdue and open flights, assignments, QC requests and shared task updates. Texts go to the mobile phone under My Info. Reports and PDFs always come by email.
Texts go only to a mobile number you've verified below. Message frequency varies. Message and data rates may apply. Reply HELP for help or STOP to opt out. Terms · Privacy
Text MRO Tracker
Text the MRO Tracker number for METAR KJYO, TAF KRDU, NEXT, TODAY, BRIEF, STATUS N123AB or PART MS20995C32, or just ask. Verify your mobile number first.
Get told when an aircraft takes off, lands, is dispatched, checked in, overdue or AOG. Alerts come by push and by email or text as chosen under Email or Text Message. You can also turn them on from an aircraft's Flight Tracking & Alerts.
Add Certificate
If ratings are printed on the back of the card, select both front and back photos together (hold Cmd/Ctrl while choosing) so both get read in one pass.
One or more fields below couldn't be read with full confidence — double-check them before saving.
A couple quick details
Helps your team know who's who in reports and logs.
Manage User
Profile
Saved.
Roles
Organization
Additional Groups
Check any other groups or organizations this person should also show up in.
Actions
Driver's License
Passport
Saved.
Certificates on File
Saved.
Craft Categories
Endorsements
Class Ratings
Other Ratings
TSA Security Clearance
Saved.
Import a ForeFlight CSV export on this pilot's behalf. Re-importing an updated export safely updates matching flights instead of duplicating them.
No flights imported yet — use the form above to import a ForeFlight CSV export on this pilot's behalf.
An alternate email/username this person (or you) can log in with, using their same password. Not visible to the account owner or any other admin.
Alias:
Classifications
Certificates
Logbook
By Aircraft
Aircraft
Flights
Total
PIC
Landings
By Year
Year
Flights
Total
Night
XC
Landings
Date
Aircraft
Route
Total
PIC
Night
XC
Instr.
Landings
Pilot
Flight Log
Date
Route
Hours
Landings
Fuel
Airframe
Hobbs
Source
Manage Organization
Details
Shown on screens, emails and PDFs. Square or wide images look best.
Support Contact
Shown to this organization's own users instead of the platform default, when set. Leave blank to use the default.
Workspace Home Pages
Optional. Set a URL and this organization's users see that page embedded on Home whenever that's their current workspace (for example an intranet or a dashboard). Leave blank to show nothing.
Admins
Organizational label only — doesn't currently change what this person can do in the app.
Invite Link
Features
Weekly Plan Access
Task Card QC
Task Card Approval
Task Card RII
Task Card Tools
Fuel providers
Utilities
Links shown to this organization's members under Aircraft & Lookups > Utilities. Each opens in a new tab.
ID Code
Lets this organization's members display a personal QR code or barcode in their own Preferences — for badge scanning, sign-in kiosks, etc. Build the format from the variables below; each person's own code is generated from their own data at display time.
Click a variable to insert it at the cursor:
Preview (sample data)
Saved.
Email Branding
Customizes emails this organization's members receive — welcome emails, task assignments, shared task updates, and Task Card QC notifications. Doesn't affect emails sent to other organizations.
Replaces the default navy in this organization's emails.
Uses this organization's existing logo (set above, under Details) — no separate upload needed here.
Shown as a plain line of text at the bottom of this organization's emails — no formatting or links.
Automated Schedule
Which report?
Who it covers
Which shared task?
Audience (for your own reference — pick actual recipients on the next step)
Recipients
Frequency
Time (your local timezone)
Review
Editing an existing schedule — saving will update it instead of creating a new one.
